Its 9:27, you have a meeting in three minutes. Upon arriving to your meeting you are informed there will be video enabled participants. Its 9:33 everyone from your office is in attendance. You get an email. The video participants are on screen without audio. Its 9:41 the audio is working. Its 9:44 the person presenting has located the proper cord for their laptop to connect to your display. You get another email. Finally at 9:47 the meeting begins. Does this sound familiar? I’m going to guess that it does. It shouldn’t. Quality collaboration is all about leveraging technology to increase the effectiveness and efficiency of your organization, not slowing down your meetings and wasting everyone’s time. Unfortunately this isn’t always the case and a project that starts with the best of intentions ends up being a headache for everyone involved. It’s always important to hire the right people for the job and our experience speaks for itself.
Some people might say your meeting started 17 minutes late, big deal. What these people don’t realize is that over time that 17 minutes turns into hours and even days. Kind of hard to imagine 3-5 days spent waiting for meeting to start but that’s what an average person experiences over the course of their career. 3-5 days is a lot of work or even a small vacation. The implications for your bottom line are pretty obvious, employers are paying workers for 3-5 days (over a career) to sit and wait. Imagine the work that gets done in 3-5 days and then multiply that by the number of people across your organization; I think you get the picture.
On the other hand…are five fingers.
In all seriousness, if the right people implemented your system your meeting might look something like this: Its 9:27, you have a meeting in three minutes. Upon arriving to your meeting you notice employees from the Columbus branch are attending the meeting via video and you hear them say hello. Its 9:33, everyone from the office is in attendance. At 9:35 the person presenting plugs in their laptop conveniently to the cable in the middle of the table and your meeting begins. Throughout the meeting the video feed is crisp the audio is clear and the presenter does a great job knowing that the technology is working as it should. People will always show up late to meetings, things will always take some time to set up but there is an undeniable difference (12min) between starting your 9:30 meeting at 9:35 and starting it at 9:47.
Not only does quality collaboration make things easier for your employees, it saves you money in the long run. Stop paying your employees to sit around and wait for meetings to start. Head to our contact page and shoot us a line about your next project. We have implemented countless systems in various environments to suit a wide range of needs. For more information on specific deployments feel free to check out our case studies. Things may not actually be broken but they should be fixed nonetheless.